Products

fosterTRACK Overview

This Web-based foster parent recruitment and retention application can be used by individual foster parent organizations or a collaborating group of organizations to track prospective and existing foster parents through licensure and re-licensure, including the required documentation, screening, trainings and Home Study process. fosterTRACK™ helps determine best practices in recruiting by tracking referral sources, ensuring timely re-licensing through the use of tickler reports and improving communication between parties involved in the licensing process.

fosterTRACK Features

Parent Information: Collect potential foster parents' information from the initial inquiry through licensure. Some items collected include:

  • Basic Demographics
  • Address
  • Phone
  • E-mail
  • Other Household Information
  • Referral Information
  • Agency and Staff Assignments
  • Preferences

Activities (Tasks): Schedule and record follow-up calls, orientations, consultations, home visits, etc. These items can be customized. Some items include:

  • Due Date/Completion Date
  • Task Owner
  • Task Type
  • Task Status
  • Notes

Documents and Screenings: Track the status of required documentation and screenings. These items can be customized. Some items collected include:

  • Date
  • Document or Screening Type
  • Status
  • Notes

Home Study: Record Home Studies from completion through documentation and approval.

MAPP Training: Schedule and record each MAPP Training attended through certification.

In-Service Training: Track required continuing education training hours completed by licensed foster parents. Some items collected include:

  • Training Date
  • Training Type
  • Credit Hours
  • Status

Licensing Packet Tracking: Log the progress of a completed licensing packet from submission to the licensing agency through approval.

Significant Events: Document important events occurring in the foster home such as Adoption Finalization, Corrective Action Plans, Runaways, etc. These items can be customized.

Application: Record application information such as foster parents' race, language and whether or not they will accept children with special needs. Some information collected includes:

  • Acceptance of Special Indicators
  • Acceptance of Sibling Groups
  • Agency Preference
  • Specified Non-Relative Child

Licensing: Track every license issued to a foster parent for historical purposes. Some items collected include:

  • License Type
  • Effective Dates
  • Capacity
  • Status
  • Closure Reason (if closed)
  • Notes

Help: Find answers to frequently asked questions and access the fosterTRACK™ user manual.

Reports: Generate real-time reports with the most current available information entered into fosterTRACK™; standard reports can be generated with the most current available information. Some of the standard reports include:

  • Activities - List of activities for a specified date range. Specific staff and/or foster parent can be selected.
  • At a Glance – At-a-glance view of all foster parents and all their required documents, screenings, etc. Can be saved in Excel. 
  • Caseload - Count of foster parents by agency and staff. List of foster parents by staff.
  • Closed Homes - List of all homes that close in a specified month.
  • Count By City - Gives a count of foster parents by foster parent status and city.
  • Home Visits - List of homes licensed and number of documented visits monthly and year-to-date.
  • Re-licenses Due - List of all licenses due for re-licensing within a specified number of days by last name.
  • Source of Referral - Count of all referrals grouped by Referral Source. Customized reports can be created.

Collaboration: Share general information and processes across many locations within your organization or across several different organizations in partnership with each other with a single installation.

For more information or to request a demo, please contact innovation@chsfl.org.